How to Elevate your Organization in 2024 with HR Workforce Management Software

What is a workforce management / WFM solution?

In short, it’s software that can transform your business by optimizing your workforce processes.

The goal with workforce management software is to save you and employee’s time from the manual and mundane tasks around recruitment, scheduling, task management, team communication, payroll, and more.

How does this all get done?

We’re going to explore various aspects of workforce management software so you can see the overview of benefits your business can gain from implementing Evolia.

Let’s dive in.

Table of Contents

• WFM Software at a High Level
• Make Sure Future Employees Can Find You
• Auto Scheduling Tools
• Track Time and Attendance
• Manage Tasks Holistically
• Track and Approve Staff Absences
• Speed up Communications

Workforce Management Software from a High Level

Workforce Management Software embodies a modern approach to handling the complex and changing challenges of managing a workforce.

At its core, this software is an all-encompassing platform, streamlining everything from employee scheduling and time tracking to task delegation and even recruitment.

It’s designed to optimize workforce efficiency, ensuring that every aspect of human resource management is seamlessly integrated. This high-level tool not only simplifies the administrative burden but also enhances strategic decision-making.

Making it an indispensable asset for businesses aiming to thrive in today’s fast-paced work environment.

Real Life Example – Medusa Entertainment

Medusa Entertainment, a company that specializes in transforming venues and events like night clubs, supper clubs and product launches into memorable spectacles requires unique talent and experience. For their talent management of performers, they faced challenges in efficiently scheduling their diverse and dynamic roster of artists.

Implementing Evolia’s workforce management software transformed their operations. The software’s precision in scheduling, ability to handle last-minute changes, and providing detailed gig information streamlined Medusa’s processes. It reduced manual errors and administrative workload significantly, enhancing overall operational efficiency.

This digital shift not only saved time but also improved the satisfaction and coordination among their performers, demonstrating the impactful benefits of workforce management software in a creative industry.

Read the full story of Medusa Entertainment here.

Make Sure Future Employees Can Find You

When you’re recruiting talent, it’s important that you’re listing your business online where the workers are searching. A strong WFM platform, like Evolia, will provide you with the tools to make recruitment easier.

Using the flexible shift job board, companies can access a huge pool of candidates actively seeking flexible shift work opportunities.

This new tool is particularly beneficial for industries with variable staffing needs, allowing businesses to post shifts quickly and efficiently. Candidates, in turn, can apply for shifts that match their skills and availability, facilitating a seamless connection between employers and potential employees.

For a detailed understanding, you can read more on how to list Your Business on Evolia and Recruit Workers.

Be where shift workers are looking for work

New shift workers who are looking for more shifts are heading to Evolia every day. If you have shifts you need covered, it’s important that you’re listed on Evolia to recruit the right workers. Gone are the days of finding jobs on craigslist. Check out Evolia’s shift map now.

Fill shifts that employees actually want to work

When an employee applies for a certain job, their availability is not usually that flexible if you need them to change their schedules for different hours. For example, you hire an employee to run the day shift and now you’re expanding your business to have 24/7 staff coverage.

That employee may not want to work the night shift, so it’s time to recruit workers who want those shifts. The best way to do this is by posting those shifts online, and workers that have availability will apply.

Integrate hiring with onboarding and scheduling

When you find the right candidates through Evolia’s platform, you can seamlessly integrate them and begin scheduling them in a few clicks. The built-in smart scheduling tool can assign new employees in seconds and send out shift notifications to that new employee.

Scheduling Employees with Auto Scheduling Tools

Evolia’s auto scheduling feature automates employee scheduling by matching available shifts with employees based on their preferences, skills, and availability. This system simplifies the scheduling process for businesses, ensuring optimal staff allocation, labor budgeting, and reducing manual scheduling efforts. The feature enhances efficiency, supports compliance with labor laws, and improves overall workforce management.

Automate scheduling in a few clicks

Automate shift swaps, availability, schedule updates, and more. Real time changes can be reflected in the schedules, such as shift swaps or absence requests. And all relevant employees will get notifications of these changes right on their phones, through the mobile app. So you can finally remove the manual intervention and headaches associated with minor schedule updates.

Avoid the never-ending headaches of paper schedules and changes

Paper schedules are now becoming a major bottleneck for many businesses. There are so many issues that come with paper schedules:

• Privacy issues with employees taking pictures;
• Sharing schedules on social media;
• Schedule updates and misinformed staff;
• Time taken from management to share, inform and update a paper schedule.

And the list goes on…

With software, you avoid all those issues as schedules can be updated and staff are informed in minutes. Using the Evolia mobile app, everyone can see their shift times, without compromising staff privacy.

Stay Compliant, Always

When scheduling any employee, there are local laws and regulations that you’ll have to follow, based on your specific state or province. Things like break times, shift lengths, number of hours worked in a week or period, etc. All these regulations must be adhered to, and software will help you do that, without having to worry about human errors in a spreadsheet.

Recruit, Schedule & Manage your Workforce FREE

Evolia’s HR and Workforce Management Platform allows you to recruit, schedule, and manage your employees, saving you countless hours in admin work.

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Track Time and Attendance and Sync with Payroll

Evolia’s time and attendance feature streamlines tracking employee work hours and attendance, ensuring accuracy and efficiency. It gives your employees the control to clock in and out for their shift times, while automatically tracking and pushing that labor data to a central platform for real-time insights.

Sync time tracking and payroll seamlessly

Ensuring your employees clock-in and clock-out times are synced with your payroll systems will make sure there are no discrepancies on pay day. Avoiding any costly mistakes for not paying on time or annoying the employees with mismatched pay for hours worked.

Monitor labor costs without crunching numbers or breaking spreadsheets

Like most businesses, the labor costs associated with running and operating usually account for a large portion of your ongoing investment. With Evolia’s Workforce Management Platform, you can forecast your labor costs based on your schedule, and better manage changes as they arise, without crunching numbers manually or updating spreadsheets that can break over time.

Manage Tasks Holistically Without Pen and Paper

What would a WFM software be without the ability to track workers tasks?

Effective task management features help your company streamline their task workflows by assigning, tracking, and managing tasks from a central platform. This feature allows managers to delegate tasks to employees based on their skills and availability, follow specifc task workflows and ensure tasks are allocated and completed properly.

The system provides real-time updates and notifications, enhancing team collaboration and productivity. This organized approach helps to contribute to smoother operations and better project outcomes.

Organize tasks and stay informed at all times

Ditch the binders and paper checklists that staff have to manually fill out each shift. Instead, staff can use an easy to use app on Web, Android or Apple devices to manage tasks. While managers and supervisors can get a central view for task completions without the need for constant check-ins or manual binder reviews.

Find areas of improvement and implement immediately

When your tasks are managed using Evolia, you’ll be able to spot areas in task workflows that can be improved upon. For instance, there could be certain tasks that bottleneck other staff member tasks, slowing down customer service and their experience. Not only can this improve your businesses productivity, employees will be happier with more streamlined workflows for tasks.

Track and Approve Staff Absences with Ease

Evolia’s absence management feature makes it easier than ever to deal with employee absences, so you can keep things running smoothly and employees don’t need to stress.

Overall, it allows businesses to efficiently track, approve, and manage leave requests, ensuring proper staffing levels are maintained. The system provides a clear overview of all leave requests, facilitating better planning and decision-making.

Track staff absences without reprinting the schedule

When someone calls in sick or changes a shift because they are absent doesn’t mean that it needs to create challenges for everyone else. Using leave management features, you can approve leave requests and offer up shifts in a few clicks. Avoid having to re-print and message employees about scheduling changes when it can be automated with Evolia.

Sync with leave balances and keep HR happy

Leave balances are the amounts of time off (like vacation, sick leave, or personal days) employees are entitled to. Syncing leave balances with time-off requests in payroll software is crucial for accuracy in payroll processing and compliance with labor laws. It ensures employees are paid correctly during their leave and helps HR track leave entitlements and usage, preventing potential disputes or legal issues.

Speed up Communications With a Team Communication App

In 2024, it’s time to do away with outdated methods of communication in the workplace.

Using a robust team communication app, enhance your team’s collaboration and efficiency by providing a centralized platform for team interactions.

This tool allows for seamless communication among team members, enabling quick sharing of information and updates. It facilitates effective coordination, especially in environments with flexible schedules and diverse tasks. Helping to improve team dynamics.

Avoid using unprofessional apps to communicate

Social media apps and other platforms aren’t built for the way we communicate today. Using proper team communication software ensures any chats are secure and privacy is upheld, maintaining the integrity in business information.

For employees, it simplifies communication, provides easy access to work-related information, and helps maintain a professional boundary between work and personal life. For employers, it offers better control over internal communications and aligns with business standards and practices.

Final Thoughts

Evolia’s robust platform is reshaping how businesses manage their workforce, offering a multifaceted approach to recruitment, scheduling, task management, team communication, and time & attendance.

By automating key processes and providing valuable insights, Evolia not only streamlines operations but also enhances employee engagement and compliance.

Best part, you can try the Essential Plan for Free.