Case Study Yoga Fitness

How Yoga Fitness saved
20 hours a week by using Evolia

About Yoga Fitness

75 employees
7 classrooms
500 classes & more online yoga and fitness classes
200 hours & more in-person classes per week
20 hours saved & more on payroll management

Founded in 2013, Yoga Fitness is a five-star yoga and fitness center operating 3 centers around Quebec City. Their mission is to democratize fitness by making it accessible to everyone.

Since its inception, Yoga Fitness has branched out to include
3 studios in the Quebec region and paved its way to success by building a highly regarded online fitness platform during the pandemic. With over 500 online classes catering to both yoga and fitness fans, Yoga Fitness has stood out from the crowd and proudly become the francophone leader of online fitness platforms.

Boasting over 4 000 online users, they owe a lot of their success to their highly skilled and trained employees who bring to heart the company’s values of innovation, compassion and humility.

The Challenge

Having to constantly re-adjust schedules

For the managers at Yoga Fitness, dealing with the everyday realities of employee scheduling was a nightmare. Having to constantly re-adjust schedules due to employees’ constraints and finding optimal replacements from absentees became a never-ending struggle. From payroll to scheduling and replacement management, a lot of time and energy was spent manually making adjustments.

Using Excel and MindBody

Using Excel and MindBody (a class booking platform) to track transactions and attendances wasn’t effective for
what they needed.

Difficulty in managing qualification and replacements

With over 20 different classes, managing employees’ qualifications and ensuring that replacements was always filled by an equally skilled teacher seemed impossible.

The Solution

Quick and efficient schedule changes

Once Amélie and her team made the switch to Evolia, it became night and day. They saved a total of 20 hours a week on payroll and schedule management and were able to make quick and efficient scheduling changes on the fly. Gone were the days of having to manually input scheduling changes, Evolia took care of it for them.

Keep track of fitness courses

Additionally, they were able to keep track of fitness courses that were in high demand and offer them to their clientele, making themselves more profitable in the long run.

Automating payroll

With Evolia automating payroll, error-free timesheets became the new reality. Best part? No longer having to chase down employees for replacements.

Why Yoga Fitness chose Evolia over other apps?

Versatile
Manages irregular schedules
Automates payroll

Its cutting-edge technology appealed to Amélie Beaumont’s team who valued a platform that was versatile enough to tackle all of their scheduling and workforce needs. From managing irregular schedules to finding replacements and automating payroll, Evolia became the solution that met their pressing needs.

Biggest advantage of choosing Evolia!

For Amélie and her team, the biggest advantage came from the time and money they saved from using Evolia. Time-consuming admin work like payroll and timesheet management became a thing of the past since Voila automated it for them. Based on their own pre-established criteria, the smart time clock feature helped to round up and down employee hours so they didn’t have to manually figure it out themselves.

Less admin work meant more time to focus on what mattered most: growing their business and providing their clients with the top quality service they deserved.

What their employees say about Evolia?

They love it! Viewing their schedule in the palm of their hands and getting notified of any shift changes make their lives a whole lot easier. With communication being streamlined, they are able to easily update one another directly on the app and not have to worry about finding their replacement since Evolia takes care of it for them.

What Yoga Fitness wants you to know

Trying it is buying it. Once you try Evolia you’ll see what it’s all about. Get past your fear of change, you’ll be surprised how much time and money you’ll save by using Evolia.

Can you provide an example of when the platform was most useful?

With the pandemic, we really had a huge need for Evolia. With our business constantly reopening then shutting back down, lots of scheduling changes came about. It felt like a scheduling puzzle having to constantly move around shifts. Evolia was flexible enough to adapt to all the scheduling changes that came our way like finding replacements on a last-minute notice.

How would you describe the support received form Evolia since you started using it?

Quick accessibility of the Evolia team
Passion and dedication of the Evolia team

Amazing. Their team is dedicated to helping you. When we have a problem they’re here for us and care about fixing our issues. They put themselves in our shoes and really understand our needs. They care about the success of your company. Their passion and dedication are truly something!