How Polymos saved
50% of their time on replacement
management using Evolia

About Polymos

  • 250+ employees
  • 5000+ shift filled

Founded in 1969, Polymos is an extended plastic products manufacturer. With two warehouses across Quebec and over 250 employees, this third-generation family-run company owes the key to their success to their hard-working employees.

Their ability to adapt to different situations and understand their customers’ needs is what sets them apart and keeps them going, day in and day out.

The Challenge

2020 workforce shortage

The 2020 workforce shortage made it difficult for HR Assistant Sara Macleod and her team
to hire full-time employees. As a result, we turned towards hiring part-time workers.
A drastic shift, which involved contacting approximately 15-20 employees through various modes of communication (including social media, texting, phone calls) to fill each open shift.

For Sara and her team, the line between personal and workplace communication became blurred. Keeping track of it all, felt chaotic and stressful, as it became a 24/7 duty.

The Solution

Streamlines scheduling

Once Sara and her team made the switch to Evolia, it became a lot easier to streamline scheduling. Instead of running around contacting employees through various communication channels, Evolia streamlined the process, empowering employees to communicate with one another through its built-in messaging system and apply to open shifts directly on the app.

Doing so eliminated the waiting period for finding a last-minute replacement as Sara and her team could automate the process while staying in the know of their employees’ changing availability, including when they wanted to work as well as the number of weekly hours.

“Evolia is a very easy and efficient app. You can schedule people directly through it and view employee’s availability in real-time which is an amazing time-saver since you’re always in the know!”

Sara Macleod, HR Assistant

What did employees enjoy the most about using Evolia?

  • Accessibility
  • Quick consultation
  • Increased productivity

Being able to communicate directly on Evolia if something unexpected came up and prevented them from coming in, they could easily cancel their shift and request a replacement. This took away the guilt and stress of “feeling forced” to come in. As a result, they felt more productive and were happier during their shifts.

 

Can you provide an example of when Evolua was beneficial to you and your team?

We once had to replace a part time employee at the last minute. They couldn’t come in for family reasons and had cancelled their shift. With Evolia, we were able to find a replacement that could come in within a few hours’ notice on the same night.

What would you tell people that are hesitant to try Evolia?

  • Amazing time-saver
  • Easy to use

I would tell them it’s a very easy and efficient app. You can schedule people directly through it and view availability which is an amazing time-saver since you’re always in the know! On the long run, it saved us a lot of time and increased our plant’s productivity by reducing downtimes.

Our features

Plan. Work. Together.

Shift-Based Recruiting Automatic Scheduling Time & Attendance Task Management Absence Management Team Communications

See Evolia in action.

Learn how we can streamline your scheduling and optimize your HR operations.

Our platform advisor will :

  • Answer question you might have
  • Show features relevant to your business needs
  • Help select a plan that is right for your business
  • Explain next steps and best practices
Request a Demo!