Employee Shift Swap & Replacements Software
Save hours by streamlining shift swaps within your teams
Empower your employees to bid on open shifts, swap shifts with qualified coworkers, find replacements for last-minute absences, and more. Get notified immediately and approve changes, as needed.
Plan, Assign, and Save Time on Scheduling
Say goodbye to scheduling headaches. Streamline your processes, automate last-minute changes and save hours each week.
Leverage our employee self-serve app
Our flexible mobile app makes it easy for your staff to swap shifts with co-workers, bid on open shifts, and communicate with co-workers in a professional instant messaging.
Ensure full shift coverage
Set your needs, get staff to input their availability, define assignment priorities, and have workers auto-assigned to shifts based on your criteria or let workers view and select the shifts they want to work.
Easily reassign shifts
Prioritize PTO leave and replacement requests, track time banks, and reassign all unattended shifts in a single integrated process.
Automate employee scheduling and reduce delays and manual work
Even with fluctuating demand and seasonality, automatically schedule the right number of staff to accommodate peak business demand. Then, adjust promptly as employees request last minute changes or shift swaps.
Recurring & rotating shifts
Effortlessly schedule up to months in advance. Assign and publish shifts as you go.
Custom invitation flows
Assign shifts the way you want. Streamline union agreement rules. Invite employees to take shifts in your desired order, and select the best candidate from those interested.
Availabilities & Absence Proof
Avoid scheduling conflicts: employees can enter their availability and constraints.
Empower employees with scheduling flexibility
Reduce your managers' workload
Get employees involved in your scheduling process by enabling them to bid on open shifts, request replacements and shift swaps and confirm attendance directly on their phones or laptops.
Empower employees by making them accountable
Make employees accountable for their last-minute requests as they find and contact a colleague to exchange compatible shifts while making sure new assignments respect all shift requirements.
Ensure constant schedule compliance
With Evolia, increased flexibility never brings chaos. Keep track of your original requirements for all shift swaps and requests to ensure that the adjusted schedules remain as optimal as your original ones.
“The number of times the schedule is changed at the last minute. It is autonomous and does not have to go through payroll. The flexibility of this program is really fun. We no longer have any schedule communication problems.”
You are not left to yourself
Our customer success team is always available to help you out with any question, concern or issue you may have. Out team of HR experts can support you in your implementation of Evolia, optimisation of your HR, payroll and recruiting processes and ongoing use of our tool. We’ll help you solve your problems quickly so you can get back to the mosty important stuff – managing your people.
See Evolia in action.
Learn how we can streamline your scheduling and optimize your HR operations.
Our platform advisor will :
- Answer question you might have
- Show features relevant to your business needs
- Help select a plan that is right for your business
- Explain next steps and best practices
Frequently Asked Questions
What are shift swaps?
Shift swaps enable employees to exchange a work shift they do not want to come in for a coworker’s shift that better fits their schedule. Shift swaps are usually governed by different requirements, to prevent employees from going into overtime or getting assigned to shifts they are not qualified for.
Should I allow employees to swap shifts?
Allowing employees to shift swaps has many benefits for managers: It removes the burden of replacing an employee, increases employee engagement and makes the overall workforce more accountable regarding their schedules.
Is shift swaps free with Evolia?
Evolia offers a free essentials plan to help businesses break free from manual scheduling tasks including replacement and shift swaps management. All paid plans also include shift swaps where an increased number of business rules and shift requirements may be taken into account.